There are two types of users in Penneo. The type depends on the setup of the user.
- Users connected to a Company in Penneo
- Users not connected to a Company in Penneo, but a electronic ID (NemID or BankID)
Users connected to a Company in Penneo
A user connected to a company in Penneo can be administered by an Administrator of that company. When a user is connected to your company, Penneo makes sure that all documents of which the user send out and signs, gets connected to the company account. Furthermore, this gives you a couple of advantages in regards to managing the documents on your account. You can delete a users archive, activate Automatic Deletion policies, transfer data to another user on the same company account. Additionally, it is important for you to actively decide how you are using Penneo and how you choose to create your company based users. We suggest having the users add an Electronic ID to sign documents i Penneo.
Tip: By allowing login and signing with an Electronic ID, you ensure that documents signed by your colleagues does not end up in their personal archive. Read more about Connect an Electronic Identity Provider to your Penneo Login here.
Users not connected to a Company in Penneo, but a electronic ID (NemID or BankID)
All users who sign documents in Penneo will get a Penneo profile. However, this does not work if your Electronic ID is already attached to a user profile connected to a company in Penneo. By keeping these detached, you will be able to have two archives attached to two electronic ID´s.
This type of profile can not be managed by the company, and therefore it is connected to the electronic ID used when signing.
Beware: If a company wishes to send out documents for signing, to a signer that does not have their electronic ID connected to a user on you account, when they sign the documents will be placed in an personal archive outside of your company account.